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Volunteer Camp Director Desk

Volunteer Run Day and Resident Camps are a valuable experience allowing thousands of girls to extend their

Girl Scout experience into the summer months. 

Thank you for your commitment to brining an amazing camp experience to girls throughout communities in Northern California. 

Below are links to forms and resources useful to Volunteer Run Camp Administrative Teams.  The Outdoor Program Department will continue to update

these resources, and we welcome suggestions for additional resources that may be helpful to you! 

 

2013-2014 Council Resource Guide

The current CRG may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms or from your Service Unit CDD

 

 

2014 Volunteer Run Camp Administrative Guide

YOUR #1 resource for the basics of running a Volunteer Run camp!  Check out the most recent procedural updates and “best practice” resources here

 

 

Intent to Operate

Online Form,    Printable Form

 

Compensated Staff Addendum

Online Form,    Printable Form

 

Camp Information Form

 Online Form,    Printable Form

 

Budget Worksheet

A blank form you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms

 

Accident/Injury/Incident Reports

A blank form you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms

 

Mutual of Omaha Claim Form

Forms and Instructions may be found at the Mutual of Omaha website, or contact insurance@girlscoutsnorcal.org for assistance

 

Bank Account Packet

A blank packet you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms, OR contact Joy Morgan directly at jmorgan@girlscoutsnorcal.org or 1-800-447-4475 ext. 1204

 

Request for Authorization                to Rent Vehicles

A blank form you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms

 

Financial Aid Form

The 2014 form may be found in the Camp Rocks! http://camprocks.org/financial-aid

 

Volunteer Services Agreement 

Camps may use verbiage in their existing documents OR have volunteers submit this form indicating an agreement to serve as a volunteer at your camp.  

 

Girl Scout Registration Forms

Registration forms for girls and adults may be found online under How to Join or at any GSNorCal office

 

Cookie/Fall Sale          Reimbursement Form

The most current form may be found online among the Product Sales Documents or at any GSNorCal office

 

 

Milk Program Application

Contact Joy Morgan directly at jmorgan@girlscoutsnorcal.org or 1-800-447-4475 ext. 1204

 

Gifts in Kind Form

A blank form you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms

 

Camp Attendance Report 

Choose the form appropriate to your camp (day or resident) and submit along with Admin Fee by September 15th.     Day Camp Attendance Form, Resident Camp Attendance Form

 

Volunteer Camp Finance Report

A blank form you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms or directly from OPM

 

Service Unit Event              Emergency Form

Online form may be accessed directly through the GSNorCal website

 

 

Trip & High Risk Activity      Notification & Approval Form

Link to form may be found on the Trips, Travel and High Risk Activities page on the GSNorCal website or under Volunteer Resources in the Alphabetical List of Forms

 

 

Health Forms

Many are available on the Alphabetical List of Forms on the GSNorCal website; links to camp-specific forms may be found here:

Day Camp (Youth), Day Camp (Adult), Resident Camp (Youth), Resident Camp (Adult)

 

Other forms

Samples of other camp-specific and resources may be found in the Volunteer Run Camp Resource Dropbox folder, or by contacting the Outdoor Program Manager, Volunteer Run Camps.  Examples include:  sample letter to emergency services, health care log, medication log, job descriptions, etc.

 

Health Care Procedures

Exposure Control Plan for Blood Borne Pathogens.  In the Health Procedures it refers to our Exposure Control Plan.  

Health Care Protocols Manual

 

Emergency Procedures

GSNorCal Emergency Contact CardEmergency Procedure Manual - information for camps on how to handle emergencies.  Sample Emergency Procedures included. 

Crisis Team - The Purpose of the Camp Crisis Team is to efficiently and effectively assist the Camp Director/Administrator and Council in dealing with a crisis situation in camp.  Click HERE for descriptions of all Camp Crisis team Members.  Please pre-assign members to the team.  

Media Information Form – printable form is available on the Alphabetical List of Forms

 

Staff Resources

Volunteer Screening - All Volunteers who work at camp need to volunteer approved.  Volunteer approved is a 2 step process. Volunteer Application and a background check OR fingerprinting. Background Check can be done online and is good for 3 years.  Fingerprinting can be done through the San Jose office or any Live Scan Agency.  Fingerprinting is good indefinitely. Both the Volunteer Application and Background Check can be done online.  More information can be found HERE 

Job Descriptions - See below for sample job descriptions for the most commonly used positions at camp:Camp DirectorAssistant Camp DirectorBusiness DirectorRegistrarFirst AiderProgram ManagerUnit LeaderUnit Staff

 

Additional Resources

Logo and Flyer GuidelinesWebsite Guidelines - If you camp has a website please use these guidelines. Please take note of the GSUSA and GSNorCal guidelines.

GSUSA Guidelines

GSNorCal Guidelines 

Girl Scout Guide for Using Online Social NetworkingOnline

Credit Card Manual for Community Camps and Events.  If your camp takes credit cards as payment for your camp, please read this manual

 

Safety Activity Checkpoints

The Safety-Wise book has been discontinued.  Although it is still a very useful publication and can be used for preliminary safety planning, current Safety Activity Checkpoints should be consulted for every activity girls participate in. For the Safety Activity Checkpoints click HERE.