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Volunteer Camp Director Desk
Volunteer Run Day and Resident Camps are a valuable experience allowing thousands of girls to extend their
Girl Scout experience into the summer months.
Thank you for your commitment to brining an amazing camp experience to girls throughout communities in Northern California.
Below are links to forms and resources useful to Volunteer Run Camp Administrative Teams. The Outdoor Program Department will continue to update
these resources, and we welcome suggestions for additional resources that may be helpful to you!
2012 – 2013 Council Resource Guide |
The current CRG may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms or from your Service Unit CDD
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2013 Volunteer Run Camp Administrative Guide |
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Intent to Operate |
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Compensated Staff Addendum |
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Camp Information Form |
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Budget Worksheet |
A blank form you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms
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Accident/Injury/Incident Reports |
A blank form you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms
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Mutual of Omaha Claim Form |
Forms and Instructions may be found at the Mutual of Omaha website, or contact insurance@girlscoutsnorcal.org for assistance
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Bank Account Packet |
A blank packet you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms, OR contact Joy Morgan directly at jmorgan@girlscoutsnorcal.org or 1-800-447-4475 ext. 1204
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Request for Authorization to Rent Vehicles |
A blank form you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms
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Financial Aid Form |
The 2013 form may be found in the Camp Rocks! Summer Program Guide or online at http://www.girlscoutsnorcal.org/documents/Financial_Aid_Form_2013.pdf
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Volunteer Services Agreement |
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Girl Scout Registration Forms |
Registration forms for girls and adults may be found online under How to Join or at any GSNorCal office
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Cookie/Fall Sale Reimbursement Form |
The most current form may be found online among the Product Sales Documents or at any GSNorCal office
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Milk Program Application |
Contact Joy Morgan directly at jmorgan@girlscoutsnorcal.org or 1-800-447-4475 ext. 1204
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Gifts in Kind Form |
A blank form you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms
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Camp Attendance Report |
Choose the form appropriate to your camp (day or resident) and submit along with Admin Fee by September 15th. Day Camp Attendance Form, Resident Camp Attendance Form
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Community Camp Finance Report |
A blank form you may use may be found on the GSNorCal website under Volunteer Resources in the Alphabetical List of Forms or directly from OPM
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Service Unit Event Emergency Form |
Online form may be accessed directly through the GSNorCal website
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Trip & High Risk Activity Notification & Approval Form |
Link to form may be found on the Trips, Travel and High Risk Activities page on the GSNorCal website or under Volunteer Resources in the Alphabetical List of Forms
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Health Forms |
Many are available on the Alphabetical List of Forms on the GSNorCal website; links to camp-specific forms may be found here: Day Camp (Youth), Day Camp (Adult), Resident Camp (Youth), Resident Camp (Adult)
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Other forms |
Samples of other camp-specific and resources may be found in the Volunteer Run Camp Resource Dropbox folder, or by contacting the Outdoor Program Manager, Volunteer Run Camps. Examples include: sample letter to emergency services, health care log, medication log, job descriptions, etc.
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Health Care Procedures |
Exposure Control Plan for Blood Borne Pathogens. In the Health Procedures it refers to our Exposure Control Plan.
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Emergency Procedures |
GSNorCal Emergency Contact CardEmergency Procedure Manual - information for camps on how to handle emergencies. Sample Emergency Procedures included. Crisis Team - The Purpose of the Camp Crisis Team is to efficiently and effectively assist the Camp Director/Administrator and Council in dealing with a crisis situation in camp. Click HERE for descriptions of all Camp Crisis team Members. Please pre-assign members to the team. Media Information Form – printable form is available on the Alphabetical List of Forms
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Staff Resources |
Volunteer Screening - All Volunteers who work at camp need to volunteer approved. Volunteer approved is a 2 step process. Volunteer Application and a background check OR fingerprinting. Background Check can be done online and is good for 3 years. Fingerprinting can be done through the San Jose office or any Live Scan Agency. Fingerprinting is good indefinitely. Both the Volunteer Application and Background Check can be done online. More information can be found HERE Job Descriptions - See below for sample job descriptions for the most commonly used positions at camp:Camp Director, Assistant Camp Director, Business Director, Registrar, First Aider, Program Manager, Unit Leader, Unit Staff
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Additional Resources |
Logo and Flyer GuidelinesWebsite Guidelines - If you camp has a website please use these guidelines. Please take note of the GSUSA and GSNorCal guidelines. Girl Scout Guide for Using Online Social NetworkingOnline Credit Card Manual for Community Camps and Events. If your camp takes credit cards as payment for your camp, please read this manual
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Safety Activity Checkpoints |
The Safety-Wise book has been discontinued. Although it is still a very useful publication and can be used for preliminary safety planning, current Safety Activity Checkpoints should be consulted for every activity girls participate in. For the Safety Activity Checkpoints click HERE.
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